Privacy Policy for Declutter AI

1. Introduction

This Privacy Policy explains how Declutter AI ("we," "our," or "us"), owned and operated by LTG AI Solutions America, LLC, collects, uses, and protects your personal information when you use our web app at declutterinbox.com. Our app helps you organize your Gmail inbox using AI technology without storing any email content. We are committed to protecting your privacy and ensuring transparency in our data practices.

2. Data We Collect

We collect the following data to provide and improve our services:

• User Information: Your email address, required to link your Gmail account to the app.
• Metadata: Information about the latest email checked, to ensure smooth operation and avoid reprocessing emails.
• No Email Content: We do not store email content. Emails are read temporarily for analysis and organization based on your prompts but are not retained.

3. How We Use Your Data

We use the collected data solely for:

• Organizing your Gmail inbox based on the prompts you provide.
• Tracking the latest email checked to ensure efficient app operation.
• Communicating with you about app updates or service-related issues.

4. Data Sharing and Third Parties

• No Email Content Sharing: We do not store or share email content.
• Third-Party AI APIs: We use the Gemini API to analyze your emails based on your prompts. Email content is processed temporarily by the API but not stored by us or the API provider.
• Service Providers: We may share limited data (e.g., your email address) with trusted service providers who assist in operating the app, only as necessary for the service.

5. Google Workspace APIs and AI/ML Models

We do not use data obtained through Google Workspace APIs to develop, improve, or train generalized AI and/or ML models. The data accessed via these APIs is used exclusively for organizing your Gmail inbox based on your prompts and is not retained beyond the immediate processing required for this purpose.

6. User Consent

To use Declutter AI, you must grant the app read and modify permissions for your Gmail account. This allows us to access your emails for analysis and perform actions (e.g., archiving or deleting) based on your prompts. You can revoke this consent anytime by disconnecting your Gmail account from the app.

7. Data Security

We implement industry-standard measures to protect your data, including:

• Encryption of data in transit and at rest.
• Regular security audits and system updates.
• Limiting data access to authorized personnel only.

However, no internet transmission method is 100% secure, and we cannot guarantee absolute security.

8. Your Rights

You have the following rights regarding your data:

• Access: Request a copy of the data we hold about you.
• Rectification: Request correction of inaccurate personal data.
• Erasure: Request deletion of your personal information, subject to legal requirements.
• Data Portability: Request your data in a structured, machine-readable format.
• Restriction: Request limitation of processing under certain circumstances.
• Objection: Object to processing of your personal data.
• Revoke Consent: Disconnect your Gmail account anytime to stop email access.

To exercise these rights, contact us at simon@ltgai.com. We will respond to your request within 30 days.

9. Data Retention

We retain your personal data only as long as necessary to provide our services:

• Account Data: Retained while your account is active and for 30 days after deletion.
• OAuth Tokens: Stored securely and refreshed automatically. Removed immediately upon account deletion.
• Usage Metadata: Retained for 90 days to ensure service efficiency, then automatically deleted.
• Email Content: Never stored or retained - processed temporarily only for analysis.

Upon account deletion, all personal data is permanently removed from our systems within 30 days.

10. International Data Transfers

Your data may be processed in countries other than your own. We ensure appropriate safeguards are in place for international data transfers, including standard contractual clauses and adequacy decisions where applicable. Our primary data processing occurs in the United States, and we comply with applicable data protection laws.

11. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted at https://www.declutterinbox.com/privacy with an updated effective date. Please review it regularly.

12. Contact Us

For questions or concerns about this Privacy Policy, contact: